Further Information on the Grant Making Process

First, you submit a project idea (Step 1). The idea briefly summarizes the content and financing of the proposed project. After about four weeks, you will receive feedback on whether we can pursue the idea further. 

The portal is available to you for submitting the project idea and the complete proposal. 

If your idea is a good fit for us, we will invite you to submit a detailed project proposal (Step 2).

For orientation on the project proposal (Step 2), you can optionally use the following template before entering your data in the portal:
Project Proposal (docx).

Along with the proposal, you must complete a finance plan in the portal. Information on how to work with the finance plan can be found in the portal.

After you submit your proposal, it will be reviewed by colleagues from the support area and from grant management. You have fixed contact persons from both teams, so that you can continue to work with the same contacts beyond the application phase in a relationship of trust.

During the review of your funding proposal, questions regularly arise. If necessary, the proposal can be revised. Especially for proposals from organizations abroad and for first-time funding, we would like to establish contact with the administrative team of your organization and request additional information about administrative processes in your organization. We call this exchange format "Partner Consultation."

Once the required information has been reviewed and agreed upon, you will receive a grant agreement from us for signature. If you have questions or if you would like us to elaborate on contract details, we are happy to assist.
 

You can apply for a cost-neutral extension within the support period if you need more time for the project. In the Robert Bosch Stiftung portal, you just need to click on the "Extend support period" button, enter the new planned end date and a justification. We will review your request promptly upon receipt and contact you with questions or confirm the extension. Please remember to submit the extension request well before the support period ends.

You can request a change to the approved finance plan within the support period. This is especially necessary if you plan costs that are not yet included in the finance plan. If you plan additional costs for items already included in the finance plan, you only need to request a change for large reallocations. Your grant agreement describes the reallocation allowance that you may shift without applying for a finance plan amendment. To request new cost items or reallocations, click on the "Request finance plan amendment" button in the Robert Bosch Stiftung portal. In the next window, enter the changes to the finance plan and a justification. We will review your request promptly upon receipt and contact you with questions or confirm the new finance plan. Please remember to submit the finance plan amendment request well before the support period ends.

If you expect additional costs for your work that exceed the agreed support amount, you can apply for a budget increase within the support period. Please note that our funds are limited, so please discuss with your contact persons at Robert Bosch Stiftung in advance whether a budget increase is possible. Once your contact person has agreed, click on the "Request budget increase" button in the Robert Bosch Stiftung portal. In the next window, you can edit the finance plan and justify the budget increase. We will review your request promptly upon receipt and contact you with questions. Please remember to submit the budget increase request well before the support period ends.

In the final report, you describe the results, achieved impact, experiences, and learning processes that emerged during the support period. Please address in the final report how your work developed and changed in relation to the original planning (project proposal) during implementation.

For orientation on the final report, you can optionally use the following templates before entering your data in the portal:

Project Review Questionnaire (docx)

To document that the funds provided by Robert Bosch Stiftung were used for non-profit purposes and in accordance with the contract, you must usually submit a financial report at the end of the support period. Please check your grant agreement to see to what extent a financial report is mandatory. If it is contractually agreed that you must transmit extensive data sets to us, please contact your contact person in the grant management team.

The financial report is the comparison between the planned and actual costs of the project. Robert Bosch Stiftung reviews the financial report according to the following criteria:

• Was the amount provided by Robert Bosch Stiftung GmbH used for non-profit purposes and economically
• Were the provided funds spent within the framework of the proposal and for the funded purpose?
• Were the contract conditions adhered to during project implementation?
   

For orientation on the financial report, you can optionally use the following templates before entering your data in the portal:

Template for organization with public benefit status based in Germany (XLSX)
Template for organizations based outside of Germany. Projects in which transactions are carried out exclusively in Euro (XLSX)
Template for organizations based outside Germany. Projects in which funds are used in different currencies (XLSX) 
 

If you have not spent all the funds within the support period and as agreed, you are obligated to repay the remaining funds. You can find the RBSG bank details in the grant agreement. Please transfer the remaining funds, stating the 11-digit grant id.